15 Best Task Management Software Evaluated For 2024

I believe that monday.com stands out as an exceptional task management tool due to its focus on intuitive layouts that simplify the workflow for various tasks and project tracking. This software offers a customizable interface resembling a spreadsheet but with added interactive features that enhance task management beyond a basic spreadsheet.

The platform provides message boards, task management boards for recurring tasks and progress tracking, along with clear visualizations to present project data efficiently. Users can collaborate by sharing files, setting deadlines, and tagging team members on tasks, fostering effective teamwork.

Why I chose monday.com: The high level of customization allows seamless project planning and scheduling, while maintaining team discussions, briefs, and files in one centralized location, promoting collaborative work.

monday.com Standout Features & Integrations:

Features: Project management, task scheduling/tracking, resource management, budgeting, file sharing, time management, calendar management, email integration, third-party plugins, and notifications are among its key features. The standout feature lies in its diverse collaboration tools promoting teamwork through comments, mentions, collaborative documents, and whiteboards.

Connecteam is a comprehensive employee app created to support businesses in managing their workforce efficiently. It encompasses a range of tools for time tracking, staff scheduling, task organization, and communication, including encrypted messaging and a centralized company knowledge base.

Why I chose Connecteam: Connecteam's task management application offers functionalities for time tracking, staff scheduling, task assignment, progress monitoring, as well as communication features such as company news feeds and a unified directory. The consolidation of these tools allows visibility into everyone's activities, even for dispersed teams.

The application is accessible on both desktop and mobile devices, enabling convenient usage from any location worldwide. In addition to task management, Connecteam supports payroll management, employee recognition and rewards, and fosters collaboration among team members.

Connecteam Standout Features & Integrations

Standout features: Noteworthy features include a smart time clock for precise time tracking with automated timesheets, scheduling functionalities that empower managers to create and distribute schedules to employees who can promptly access their shifts. Furthermore, it presents a secure and regulatory-compliant business messaging tool that facilitates internal communication within the app.

Integrations: Integrations encompass prominent payroll systems like Gusto, Quickbooks, Xero, and Paychex.

Asana is more than just a task management solution � it combines automation tools, a rule builder, and a variety of workplace management features. The Timeline function allows users to craft a plan that displays how different elements of a project relate to each other, aiding in keeping work organized amidst changing circumstances.

Reasons I Chose Asana: Asana stood out to me because of its vibrant, visually appealing user interface. It encompasses everything from practical productivity tools to delightful animated elements that add a touch of fun when completing tasks. This aspect greatly influenced my positive evaluation of the platform's user experience.

In Asana, users can visualize their data through different views such as board, list, timeline, and calendar. One of the remarkable features is the ability to store and display project details including tasks, subtasks, milestones, task assignees, sections, custom fields, and much more.

Notable Asana Features & Integrations:

Features: Noteworthy features consist of resource, project, and task management, along with automations, reporting, and a workflow builder. Asana�s task organization functionalities are versatile, enabling users to develop elaborate task lists, set deadlines, assign tasks, and establish task dependencies. This level of detail aids teams in managing complex projects effectively by ensuring everyone is aware of their roles and deadlines.

Integrations: Asana offers integrations with various platforms such as Jira Cloud, Salesforce, Adobe Creative Cloud, Tableau, Slack, Microsoft Office 365, Gmail, CSV Importer, JotForm, EverHour, and many more as listed on their official website. Additionally, users have the option to connect Asana with Zapier, Automate.io, and other services to seamlessly integrate with hundreds of other available applications.

QuickBase facilitates the creation of custom business applications without the need for coding. It allows the design of workflows, integrations, and automations within the task management system. Developing standardized workflows and automating tasks can reduce manual workload for teams, ensuring consistency and compliance with best practices while minimizing the risk of errors.

Why I chose QuickBase: QuickBase stands out for its flexibility and customization capabilities, offering a high-level approach to task management. It enables the outlining of core processes for teams to streamline operations for speed, efficiency, and accuracy. The software's automation features allow the establishment of clear rules within workflows for automatic task completion, ensuring tasks are done promptly and within the defined success parameters.

QuickBase Standout Features & Integrations

Standout features: QuickBase offers templates to expedite app creation, with options for 'starter apps' and app 'components' to quickly deploy pre-configured apps or assemble components for bespoke solutions. This accelerates app development and provides guidance on optimal setup.

Integrations: QuickBase integrates with various platforms including Outlook, Microsoft Teams, Google Workspace, Slack, Box, Dropbox, OneDrive, Trello, Asana, Jira, Zendesk, and Docusign for enhanced functionality and connectivity.

Miro is a visual collaboration platform that supports real-time teamwork on a global scale. It excels in aiding visual project management, brainstorming, planning, and task management through the use of an infinite canvas. This unique feature enables users to clearly lay out ideas, tasks, and projects.

Reasons for Choosing Miro: Miro stands out to me due to its innovative design as a visual task management tool. Users can leverage Miro to visually plot their ideas, tasks, and projects. By incorporating widgets, like a task tracking widget, onto the infinite canvas, all essential tasks and details can be kept in one location. The Planner Tool within Miro assists teams in visualizing tasks by sprint, status, and capacity, aiding in project timeline and resource planning.

Asynchronous collaboration tools, such as comments and reactions, ensure seamless collaboration across various time zones. These capabilities establish Miro as a comprehensive solution for teams that favor a visual approach to project management and collaboration, fostering clear communication and project progress monitoring.

Miro Standout Features & Integrations

Key Features: Core features of Miro encompass the infinite canvas, Miro Assist AI, widgets, collaboration tools like comments and voting, screen sharing, and streamlined folder organization. Users can establish boards, assign tasks, define due dates, and monitor progress using visual elements.

Another notable feature: Miro offers advanced diagramming tools for creating flowcharts, mind maps, org charts, and wireframes to visualize processes and relationships quickly. Additionally, Miro supports process mapping, enabling teams to enhance workflows by crafting process maps, value stream maps, and swimlane diagrams. The platform also includes a dependencies app for visualizing relationships between tasks, both across different sprints and specific to each task.

Zoho Projects is a software designed for project management that offers task management features to facilitate team collaboration on projects and tasks in real-time.

Why I chose Zoho Projects: Users can delegate tasks to team members individually and set deadlines, ensuring clear task assignments and timelines. With collaboration tools like message boards, chat rooms, group discussions, and comment sections, teams can communicate effectively while working on projects, keeping everyone informed with current project information.

The software's dashboard provides a quick overview of task statuses showing completed, in-progress, and tasks requiring attention from team members. Users can customize the dashboard using widgets to get a detailed summary of any project with a single glance. The built-in time tracking feature allows monitoring of each team member's time spent on tasks or projects, aiding in resource management for improved productivity.

Zoho Projects Standout Features & Integrations

Standout features: Noteworthy features include Gantt charts, Kanban boards, reporting tools, and a resource planner, empowering users to efficiently handle project workflows.

Integrations: Zoho Projects integrates seamlessly with various popular apps such as Dropbox and Google Drive for hassle-free file sharing across multiple devices. It allows data import from Asana, Basecamp, ClickUp, and Trello, offering native integrations with Slack, Zoom, GitHub, Dropbox, Google Drive, and Google Calendar. Additionally, the Zapier integration expands connectivity to over 1000 more apps.

Nifty's task management software enables automated project updates and empowers users to create customized task lists to align with team workflows or import task boards.

Reasons for Choosing Nifty: The software facilitates defining, assigning, and tracking tasks based on milestones, while centralizing task files and feedback. It was selected for its features that automate project status reporting according to team task progress and completion. Noteworthy is the built-in time tracker for monitoring time allocation across team members, tasks, and projects.

I am impressed by the dual task list and Kanban view options that enhance task management flexibility. On the whole, Nifty proves to be sturdy for handling development sprints while remaining adaptable to various workflows. The cross-organizational project overview tab offers comprehensive reports, covering high-level timelines to detailed analyses of project tasks.

Nifty Standout Features & Integrations

Standout Features: Notable features encompass milestones management, forms, time tracking, project portfolios, file management, task lists, recurring tasks, task automation, and reporting. The swimlane view stands out for its ability to intersect project milestones and tasks, facilitating quicker project decision-making.

Integrations: Nifty supports data import from Asana, Basecamp, ClickUp, and Trello to swiftly establish workflows. Native integrations with Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar are available. Additionally, over 1000 extra integrations can be accessed through Zapier.

Forecast is a comprehensive task management solution that integrates projects, resources, and financials into a single platform powered by AI. Project managers can utilize its workflow automation tools to create intelligent schedules, estimate project durations and costs, and generate timesheets effortlessly.

I appreciate how project managers can oversee workflows by developing detailed task lists and highlighting key priorities. Task cards enable team members to easily comment, share files, and record time spent. All task-related information is consolidated in one place, including dependencies and subtasks, which I find extremely beneficial. You can organize projects for various types of work, whether fixed-price, time and material, or retainer-based.

Why I Selected Forecast: I was drawn to Forecast because its AI technology learns from past projects and recommends the typical hours logged on similar tasks, facilitating faster time tracking. I like the feature that enables monitoring of time entries from a team perspective and alerts members if they miss logging their time. The platform calculates company-wide time tracking utilization for convenient alerts, estimations, and reporting.

Forecast Standout Features & Integrations

Standout features: Its array of features covers batch permissions & access, API, budgeting, billing/invoicing, calendar management, contact management, customer management, dashboards, data export, data import, data visualization, expense tracking, external integrations, file transfer, forecasting, Gantt charts, multi-currency support, notifications, password & access management, payroll, project management, scheduling, task tracking, timesheets, time management, resource management, collaboration support, software integrations, status notifications, and reporting.

Integrations: Forecast seamlessly integrates with various platforms such as Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and numerous others through a paid Zapier plan. Premium subscriptions offer native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Kintone is a versatile task management tool utilized by Volvo Trucks North America, Japan Airlines, Shiseido, and more than 23,000 companies globally. Its innovative approach to task and project management allows users to create a range of customizable "apps" from scratch, templates, or existing spreadsheets. I found it impressive how these apps can be tailored for data management, business processes, and workflows.

Why Kintone Stood Out to Me: I chose Kintone because it enables the creation of no-code task management apps by simply dragging and dropping elements onto the page. These elements include rich text fields, date fields, drop-down menus, number fields with built-in calculations, attachments, user or group selection menus, related data from other apps, tables, and more.

I was particularly drawn to the feature where once you have designed the desired app, it becomes easier to manage the data and tasks essential for you and your team to track. With customizable notifications, reminders, and detailed permission settings, your project tracker can be tailored to meet your specific requirements.

Kintone Key Features & Integrations

Key features encompass project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.

Paymo is a comprehensive tool designed for managing workflows, enabling users to organize tasks within projects effectively. It provides precise guidelines on how, when, and by whom tasks should be completed. In addition to task organization, Paymo offers various modules like time tracking, resource management, scheduling, and invoicing, making it a favored choice for freelancers and teams alike. The tasks within Paymo are intricately detailed, containing essential information such as hourly budgets, priorities, and statuses for monitoring progress in real-time.

From a planning perspective, Gantt charts simplify the visualization of task interdependencies and critical paths crucial for successful project delivery. When combined with project dashboards, Paymo provides a tangible way to align performance metrics with actual business objectives.

Why Paymo Stood Out to Me: Paymo stands out as an easy-to-use task management application, which was a key factor in its selection for my list. It excels as a tool for organizing and monitoring work, empowering users to maintain project control without feeling overwhelmed. Its intuitive user interface and streamlined features make task creation and management effortless.

Paymo Standout Features & Integrations

Features: Paymo boasts a range of features such as dashboard analytics, data export and import, data visualization tools, external integrations, Gantt charts, multi-user support, notifications, project and task management capabilities, scheduling, time tracking, resource management, collaboration support, and workflow management. A particularly noteworthy feature is the due date alerts, allowing users to receive timely notifications about approaching deadlines with a simple checkbox selection, ensuring efficient task management.

Teamwork is a comprehensive task and project management software that fosters enhanced teamwork, communication, and accountability for both internal teams and agencies. It provides a versatile task management solution to oversee projects from initiation to completion.

Why I chose Teamwork: I opted for Teamwork due to its capability to streamline project management processes efficiently. The software offers an array of features such as project structuring tools like projects, milestones, task lists, tasks, and subtasks to facilitate task breakdown for teams. With features like setting due dates, priorities, descriptions, attaching supporting documents, and using tags, Teamwork enhances task management. Moreover, maintaining contextual communication through task comments and an overview of team capacity through the Workload feature elevates project management efficiency.

Teamwork Key Features & Pricing

Key features of Teamwork encompass robust functionalities like project structuring tools and a Workload feature for capacity management. It is rich in features that empower users but might entail a learning curve due to its comprehensive toolset. Access to educational resources like webinars, help documentation, and customer support ensures users can effectively navigate the software.

Pricing: Teamwork offers subscription starting from $10 per user per month, accompanied by a 30-day complimentary trial period for new users.

Todoist offers a user-friendly interface for managing, distributing, and prioritizing tasks. You can enhance collaboration by sharing your task lists and assigning tasks to team members, utilizing labels and priority tags to maintain task organization.

The application is compatible with macOS, Android, Windows, and iOS, ensuring seamless usability across different platforms. I find the "productivity goals" quiz on their website particularly useful for identifying the most beneficial task management features for your needs.

Why Todoist Stands Out: I opted for Todoist because of its intelligent rescheduling feature, which advises on the best time to reschedule tasks for the future based on your past activities and current workload. This feature simplifies task scheduling and requires minimal planning for busy project managers.

Todoist Key Features & Integrations

Key features encompass task scheduling and tracking, project and calendar management, email integration, third-party plugin support, time management, campaign management, and notifications.

Integrations include popular options like Google Drive, Google Maps, Dropbox, Apple Maps, Calendar Sync, Slack, Zapier, as well as numerous other apps. Additionally, Todoist presents a developer API for creating custom integrations.

Backlog offers a task management tool designed for product and project managers, and developers working within their teams. This tool caters to both self-hosted and SaaS solutions, adapting seamlessly to the needs of small teams or large enterprises. One notable aspect setting it apart from competitors is its availability on both Android and iOS, allowing clients and teams to conveniently access it from their mobile devices.

Why Backlog Stood Out to Me: I opted for this software due to its user-friendly interface, enabling users to manage projects and calendars efficiently through features like task updates, Kanban-style Boards, and Gantt charts. Additionally, it facilitates pull requests, merge requests, and branches, with built-in tools for code review and collaboration such as wikis, Git, and Subversion repositories.

Backlog Standout Features & Integrations

Standout features of Backlog include its integration options with Typetalk, Cacoo, Redmine, Jira Importer, iCal, email, and Google Sheets. For customized needs, users can develop additional integrations leveraging Backlog's API.

Wrike is a highly acclaimed task management solution with a user-friendly interface, catering to over 20,000 organizations worldwide. It is an ideal choice for teams of all sizes, ranging from small groups to those working on multiple projects with an unlimited number of members. This tool offers extensive customization options for workflows, dashboards, reports, request forms, and more.

Users of Wrike can easily navigate through Kanban boards, one-click Gantt charts, and traditional workload views to assign tasks effectively and manage teams efficiently. The platform provides various templates, including predefined agile templates, along with features like task lists, subtasks, schedules, shared workflows, file sharing, and real-time collaboration. Users can seamlessly switch between calendar view, dashboard view, and more.

Wrike excels in user experience with structured spaces, folders, and tasks. It allows users to switch swiftly between different sections such as the home screen, timesheets, dashboards, calendars, reports, and notification stream. The tool includes a comprehensive help center offering interactive training, videos, a 'Getting Started' guide, and an active community.

Why I chose Wrike: Wrike offers advanced features beyond traditional task management, including workflow automation. It also integrates proofing functionalities, allowing users to upload files and request client feedback directly within the platform.

Wrike Standout Features & Integrations

Standout features: Wrike excels in workflow automation and seamless proofing for client approvals. Users can easily manage tasks and collaborate in real-time.

Integrations: Wrike offers native integrations with popular tools like Slack, G Suite, Dropbox, and Calendly. Additionally, users can access over 1,000 apps through Zapier with a premium membership. For custom integrations, Wrike provides a public API for developers to leverage.

ProjectManager.com is an online project team task management tool that operates in the cloud. It boasts comprehensive functions for project planning, task delegation, progress tracking, and fostering collaboration. What particularly drew me to it is its capability to handle timesheets, expenses, and workloads seamlessly. Moreover, it presents a Gantt chart feature and allows users to switch between Gantt chart, task list, and Kanban board views.

Why ProjectManager.com Made the Cut: I decided to include this platform in my selection due to its time management features and tracking functionalities facilitating the creation of timesheets effortlessly. The ability to generate personalized reports for tracking task progress, managing timesheets, and monitoring expenses across various projects is a definite plus. The real-time dashboard provides a snapshot of current project metrics for efficient preparation for invoicing and payroll.

Key Features of ProjectManager.com & Partnerships

Key Features

Integrations: ProjectManager.com integrates smoothly with Google Drive, Gmail, Google Calendar, and other Google applications. It also collaborates effectively with Microsoft Office and Microsoft Project. For further integrations, users can utilize Zapier to synchronize ProjectManager.com with various other tools.