What is the best resource scheduling software tool? [2024 Ranked Reviews]

Runn is an innovative real-time tool for resource, demand, and capacity planning with an added integrated time tracking feature and strong forecasting capabilities. With Runn, team members can easily collaborate, even when working remotely, to ensure everyone stays informed and on the same page.

One reason I chose Runn is its user-friendly drag-and-drop interface that simplifies the creation of project phases and allocations. Additionally, the ability to quickly switch between monthly, quarterly, and half-yearly views allows for efficient planning over both short and long-term periods.

Runn revolutionizes resource management by making it dynamic and visual. If the right individual isn't available at the required time, placeholders can be utilized until the appropriate staff is allocated. Furthermore, the charts and reports update in real-time as work is scheduled, providing visual representations of capacity, workload, availability, and billable versus non-billable utilization. Analysis of different roles, teams, and tags enables comparisons to identify any instances of overbooking.

Runn Standout Features & Integrations:

Features: Key features of Runn include workload capacity management, real-time charts and graphs for data visualization, resource placeholders, detailed people reports, tracking of budget planned versus actuals, milestone tracking, a project pipeline view, and comprehensive financial reports tailored for the entire business.

Integrations: Runn seamlessly integrates with a variety of tools and applications to enhance its functionality. Some of the popular integrations include G Suite, Google Drive, Microsoft Suite, Slack, Trello, Dropbox Business, Zoom, Mailchimp, Adobe, Asana, GitHub, and Jira.

Kantata is a comprehensive resource management and professional services automation software that seamlessly connects essential planning, execution, project accounting, and analytical systems within a unified operational environment.

Reasons for selecting Kantata include its versatile modules designed for project management, accounting, resource management, business intelligence, and team collaboration. Additionally, it boasts a range of features such as customizable dashboards, real-time time and expense tracking capabilities, and an efficient documentation system.

Aside from the resource scheduling features highlighted below, Kantata offers a plethora of tools suited for overall business management needs, including embedded business intelligence reports, trend analysis functionalities, data visualization tools, seamless data integration with other systems, project costing capabilities, invoicing solutions, and more.

Kantata Standout Features & Integrations

Standout features: Notable functionalities encompass resource forecasting, live utilization monitoring, capacity management tools, skills tracking capabilities, scenario planning options, and role-specific planning functionalities.

Integrations: Kantata facilitates seamless integration with a range of popular tools and applications to enhance workflow efficiency, data accessibility, and collaborative efforts. Some of the integrations available include G Suite, Microsoft Office Suite, Slack, Trello, Dropbox Business, Zoom, Mailchimp, Adobe, Asana, GitHub, and Jira.

Resource Guru is a specialized tool for managing and scheduling resources with a focus on simplicity. However, this simplicity does not come at the cost of advanced features.

Why Resource Guru caught my attention: It offers all the necessary features typical of a resource scheduler, but with a user-friendly and minimalistic interface. The visual calendar layout allows for clear visibility of everyone's tasks and availability, optimizing resource utilization. The tool also ensures that bookings can be made simultaneously without any risk of conflicts, thanks to its clash management alerts.

Moreover, the clash management feature prevents resource over-allocation that could potentially impact project delivery timelines. Bookings can be placed on a waiting list for future capacity planning. Additionally, each team member receives a personalized resource dashboard to stay informed about their tasks, along with robust reporting capabilities to monitor team productivity and assist in capacity planning.

Resource Guru Standout Features & Integrations

Features: Notable features include multi-resource bookings, tentative and repeat bookings, absence management, vacation tracking, clash management, personalized dashboards, and reporting functionalities.

Integrations: Resource Guru integrates seamlessly with Microsoft Outlook and Google Calendar. Moreover, it offers integration with Zapier, enabling connectivity with over 1500 additional applications.

Productive is a comprehensive agency management system designed to streamline your business processes and maximize profitability. From initial prospecting to final payment, Productive offers a wide range of powerful features to support your projects every step of the way.

Choosing Productive means you can easily secure deals, send proposals, schedule your team, track hours, and ensure timely payments with full transparency. The platform empowers you to monitor your profit margins in real-time and make informed decisions about future budget allocations.

Productive stands out with its exceptional features and seamless integrations that enhance your project management capabilities.

Productive Standout Features and Integrations

Features: Efficient project planning, resource scheduling, invoicing capabilities, detailed financial reporting, real-time performance tracking, and customizable dashboards to monitor key metrics.

Integrations: Seamlessly connect with popular tools such as Jira, Xero, Exact, Slack, Quickbooks, Microsoft Outlook, Fortnox, Personio, and Zapier for enhanced workflow automation and data synchronization. Productive also offers an open API for custom integrations tailored to your specific needs.

Saviom provides an efficient solution for managing resources and automating professional services, ultimately reducing the associated costs. The tool's sophisticated resource scheduler isn't limited to basic allocations but aims to create a finely-tuned workforce. Real-time scheduling becomes seamless with the Gantt chart visualization, enabling quick adjustments to meet dynamic project needs.

An array of 360-degree visibility features and advanced filters are at your disposal to select the most appropriate resources based on various dimensions like skills, role, cost, team, project type, and location. This allows for informed resource allocation across projects, with the ability to analyze availability, utilization, and prevent resource overbooking.

Moreover, Saviom offers the flexibility to create generic bookings for streamlined pipeline project management and timely resource allocations. Forecasting and capacity planning tools help predict resource shortages or excesses in advance, ensuring a well-balanced talent pool. The system's leave management portal facilitates efficient resource scheduling by accounting for planned and unplanned time-offs, while automated workflows eliminate scheduling conflicts.

The tool's resource constraints analysis offers valuable insights to create optimal resource plans. Additionally, the open seat feature empowers resources to express interest in relevant opportunities, enhancing engagement levels and ensuring high-quality project deliverables.

Features of Saviom

Integrations: Salesforce, Microsoft Project, SAP, Oracle, Jira, ServiceNow, Slack, Zoom, Google Workspace, Zendesk, Active Directory, and Tableau.

Silverbucket is a strategic resource management tool specifically designed for project-oriented businesses, catering to professionals in the fields of architecture, engineering, and IT. By utilizing Silverbucket, users can efficiently assess and compare resource plans against actual hours, gaining valuable insights into the effectiveness of resource management practices. The tool enables a comprehensive view of a company's resource allocation activities, including identifying conflicts and managing workloads. Users can easily allocate multiple individuals and roles simultaneously, with the added benefit of the max function to reserve a person's capacity based on their availability and prevent overbookings.

The platform also boasts an informative activity feed that helps project teams stay informed about all project-related activities. This feed maintains a chronological log of events such as changes to the project team, resource allocations, risks, tasks, and journals. Additionally, Silverbucket offers advanced skills tracking features to monitor competencies and abilities, along with robust reporting tools like performance dashboards, historical resourcing insights, and forecasting capabilities for future resource management strategies.

Silverbucket Standout Features & Integrations

Features: Key features of Silverbucket include Gantt chart visualization, advanced filtering options for refined searches, competency tracking, risk management functionalities, competency analysis tools, skills database, time tracking capabilities, forecasting tools, and comprehensive reporting functionalities.

Integrations: Silverbucket offers seamless integration with .xlsx and .csv data through sync imports. Users can also benefit from single sign-on (SSO) options with Google oauth2 and Active Directory. Additionally, Silverbucket provides the flexibility to create custom integrations using its custom API, enhancing the platform's adaptability and usability for businesses.

ClickTime offers a comprehensive solution for organizations looking to improve time management, boost profitability, and enhance client satisfaction through efficient resource scheduling. From predicting hiring needs to planning team sizes and scheduling employee workloads, ClickTime provides the tools needed to optimize operations.

Why ClickTime is a top choice: Users can easily summarize and visualize their day-to-day operations with customizable dashboards designed for managers and executives. Gain valuable insights into current and future scheduling, analyze project schedules and progress by project or team member, and utilize a capacity management heatmap to effectively manage staff hours and avoid burnout.

ClickTime Standout Features & Integrations

Features: ClickTime offers seamless integrations with a variety of popular platforms, including Sage, NetSuite, QuickBooks, Salesforce, Google Drive, Slack, and more. The platform also provides an API for building custom integrations and professional services to support development needs.

The Bonsai platform offers a comprehensive suite of tools designed to streamline client management, project management, and financial management, with the goal of optimizing productivity for agencies, consultancies, and professional services.

My reason for choosing Bonsai stems from its user-friendly interface, which simplifies the scheduling and monitoring of multiple projects and resources. The resource management dashboard allows users to establish daily capacity, assign work to teams across different projects, and track time off effectively.

Furthermore, users can access real-time workload charts to identify team members who are either over-capacity or under-capacity, enabling them to optimize their team's productivity. Bonsai also offers robust analytics tools for tracking utilization and efficiency, providing a comprehensive overview of resource allocation and the ability to forecast capacity for future projects.

Bonsai Standout Features & Integrations

Features: Bonsai's features encompass CRM capabilities, proposal management, retainer tracking, a client portal, customizable templates, automated task management, time tracking functionalities, project budget monitoring, profit and loss visibility, collaborative tools, and more.

Integrations: Bonsai seamlessly integrates with a variety of popular tools and applications to enhance its functionality and increase efficiency for users.

MRPeasy is a robust manufacturing resource planning (MRP) software that caters specifically to the manufacturing sector. Its seamless integration into industry processes provides real-time visibility into production scheduling, inventory management, and operational efficiency.

I chose MRPeasy because of its user-friendly interface that simplifies the complex process of resource scheduling. Manufacturers can easily plan and make real-time adjustments to production schedules using the calendar or Gantt chart function, ensuring maximum efficiency and responsiveness to changes. This ensures well-organized timelines and clear visibility into different operations.

Additionally, MRPeasy offers a wide range of integration capabilities that connect various aspects of manufacturing operations, from inventory management to customer relationship management (CRM). This interconnectivity ensures synchronization across all departments, enhancing communication and collaboration within the organization. For example, the software's real-time inventory tracking feature enables manufacturers to minimize stockouts and excess inventory while planning for upcoming production schedules.

MRPeasy Standout Features & Integrations

Features: The software includes production, workstation, and employee calendars, routings, automated inventory transactions, tools for estimating costs and lead times, real-time reporting, sales tracking, quotations, and invoices, among others.

Integrations: MRPeasy integrates with platforms like Amazon, Xero, WooCommerce, BigCommerce, Crossfire, Dropbox, Google Drive, OneDrive, HubSpot, QuickBooks, ShipStation, Salesforce, Shopify, Zapier, and more.

While Microsoft Project may be considered clunky by some users, it remains a standard tool that is well-supported and widely adopted. Many users search for MS Project alternatives, but its familiarity and functionality make it a popular choice for project management.

One of the reasons I chose Microsoft Project is its familiar scheduling tools that allow users to assign project tasks to team members in various views such as Grid, Board, and Timeline (Gantt chart), making it easy to oversee the schedule. Users can also analyze resource allocation across projects to optimize assignments efficiently.

For those familiar with other Microsoft programs, especially Excel, the interface and navigation of Microsoft Project will feel comfortable and intuitive. This familiarity can facilitate training for teams, enhancing usability and making the software more accessible.

Microsoft Project Standout Features & Integrations

Standout features: With Microsoft Project, users can benefit from resource requests, visual heatmaps to identify over-allocation, resource analytics, efficient task management, and portfolio management capabilities.

Integrations: Microsoft Project seamlessly integrates with other Microsoft software like Outlook, Excel, Skype, and more, enhancing connectivity and productivity across various platforms.

Forecast is an advanced resource scheduling tool that brings together your projects, resources, and financials within a single AI-driven platform.

Reasons for choosing Forecast include its cutting-edge workflow automation capabilities, enabling the creation of intelligent schedules, accurate timeframe and budget estimates, and instant timesheet population.

Moreover, you can efficiently manage your workflow by developing detailed task lists and highlighting key priorities. Task cards facilitate easy communication, file sharing, and time tracking for all team members. All task-related information, such as dependencies and subtasks, is consolidated in one place. Whether your project involves fixed price, time and material, or retainer work, Forecast can cater to diverse project types.

Forecast Standout Features & Integrations

Standout Features: Key features of Forecast include comprehensive project management, project accounting, customizable dashboards, proactive risk mitigation, timesheet management, automated invoicing, and detailed project financial analysis.

ActiveCollab is an innovative project and resource management tool designed to help users effectively oversee their teams across various projects, efficiently track time spent on tasks, and generate invoices for billable hours.

Why ActiveCollab Stands Out: One of the reasons I chose ActiveCollab is its array of resource-centric solutions such as detailed timesheets, insightful profitability reports, customizable internal hourly rates, and robust non-billable expense tracking capabilities.

ActiveCollab boasts an array of advanced planning functionalities, top-notch resource-tracking dashboards, easy-to-use timesheet tools, and accurate financial estimates. These features are indispensable for any project manager seeking reliable assistance with resource scheduling and meticulous planning.

ActiveCollab Standout Features & Integrations

Standout features: ActiveCollab offers a plethora of features including resource scheduling and allocation tools, a workload planner, efficient time-off management, a daily capacity tracker, clear overtime indicators, and a user-friendly drag-and-drop interface for swift task assignment and reassignment.

Integrations: ActiveCollab seamlessly integrates with various platforms and tools to enhance user experience, including G Suite, Microsoft Office Suite, Slack, Trello, Dropbox Business, Zoom, Mailchimp, Adobe, Asana, GitHub, and Jira.

If you’re in search of a top-notch enterprise resource planning tool equipped with a project management toolkit that’s specifically tailored to your needs, consider exploring Clarizen. This all-encompassing professional services automation platform offers an array of tools designed to efficiently manage projects, tasks, resources, and budgets – all within a single, comprehensive solution.

Clarizen seamlessly integrates project management, configurable workflow automation, in-context collaboration, and a personalized, role-based user experience to simplify work processes, reduce information overload, enhance visibility, and empower teams to work more effectively while adapting to dynamic changes. By centralizing crucial project elements like release plans, backlog data, bugs, documents, and communications in one centralized system, Clarizen facilitates the efficient delivery of releases, allows for tracking and prioritization of incoming tickets, and enables effective scheduling for different iterations using a plethora of built-in reporting tools. Clarizen’s pricing starts at $30 per user per month.

Clarizen’s Distinctive Features and Integrations

Distinctive features: Inclusive 360-degree feedback system, intuitive activity dashboard, versatile asset sharing capabilities, collaborative development environment, interactive commenting and notes feature, effective commission management tools, extensive contractor database, due date tracking mechanisms, event calendar function, detailed historical reporting tools, and streamlined idea management features.

Integrations: Seamlessly connect Clarizen with popular platforms and applications such as G Suite, Google Drive, Microsoft Suite, Slack, Trello, Dropbox Business, Zoom, Mailchimp, Adobe, Asana, GitHub, and Jira to enhance the overall usability and efficiency of your project operations.

KeyedIn presents itself as an exceptional resource for managing resources efficiently, offering a comprehensive suite of features that cater not only to resource scheduling but also project and portfolio management. Its commendable performance led to it being acknowledged as a Gartner Peer Insights Customer Choice for Project and Portfolio Management in August 2019.

Utilizing features such as Kanban and project workflows, hierarchy and roll-ups, forecasting and budgeting, as well as key deliverable and dependency tracking, KeyedIn enables users to navigate through complex project structures with ease.

Managing daily and weekly tasks is made seamless with KeyedIn's ability to add tasks across multiple projects, providing insightful effort and cost estimations. This function proves invaluable when reallocating resources due to staff leaves or other unforeseen circumstances.

KeyedIn boasts a wide array of integrations with platforms like Jira, Microsoft Dynamics CRM, SharePoint, QuickBooks, and many more. Through API Version 3, users can effortlessly share or extract project and portfolio data, facilitating streamlined operations across various business software solutions.

KeyedIn Pricing and Trial Information

KeyedIn's pricing is available upon request and it also offers a convenient free trial for those interested in exploring its capabilities further. This gives potential users the opportunity to experience the benefits of KeyedIn firsthand before making a commitment.

Projectworks offers a cloud-based solution that combines resource scheduling, budget management, and time tracking features. The software is strategically developed to assist professional services teams in consolidating their project management and resource allocation efforts to enhance productivity and decrease costs.

Reasons for selecting Projectworks include its resource scheduling and management functionalities, which encompass time off and leave request management. This capability makes it simple to identify team members' availability. Users can also proactively plan specific tasks and projects beforehand, allowing for greater scheduling flexibility. Additionally, the skills mapping feature enables users to assign tasks and projects based on individuals' skill sets and availability.

Aside from resource scheduling, the platform also supports broader project and financial management capabilities. By utilizing the reporting and analytics tools, users can forecast both capacity and revenue. Furthermore, the software enables the linking of time sheets and invoices to specific projects, streamlining the tracking of hours worked and expense management.

Projectworks Standout Features & Integrations

Features: Not yet available.

Integrations: Projectworks integrates with Azure DevOps, Hubspot, Jira, MYOB, QuickBooks, and Xero. Users also have the option to access additional integrations via a paid Zapier account.